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Residents Association Annual General Meeting 2008

BROADSTONE RESIDENTS' ASSOCIATION

MINUTES OF THE ANNUAL GENERAL MEETING

HELD ON THURDAY 15 MAY 2008 at ST. JOHN’S HALL, MACAULAY ROAD, BROADSTONE

The meeting commenced at 7.30pm with approximately 73 members and friends present. The 70th meeting was opened by the Chairman John Noyes who welcomed all those present including Annette Brooke MP, Cllr Mike Brooke, Cllr Daniel Martin and Cllr Les Burden. He also introduced John Cresswell the guest speaker for the evening.

1) Apologies:

Apologies were received from the following:- Pat Talbot, Rosemary Mitchell, Graham Mason and David Williams.

2) Minutes of the 69th Annual General Meeting:

The Chairman summarised the minutes of the last AGM on 17 May 2007 and asked that they be accepted as a true record. This was agreed nem. con. by the members.

3) Matters Arising:

There were no matters arising.

4) Chairman’s Report:

John Noyes thanked all the officers, Area Wardens and Street Wardens for their hard work and support during the last twelve months. He said that publishing and delivering three publications a year to some 3000+ households was some task on its own, but that the Association’s volunteers did much more in representing the views and issues that made Broadstone such a pleasant place to live in.

He informed the members that he would be resigning as Chairman. He had served in the role for the last eight years, which he had enjoyed, but domestic issues of health with his wife and a treasured friend had made it impossible for him to continue. He said that Roy Godfrey had been nominated by the Executive Committee to become the new chairman and John thoroughly recommended him to the members.

This past twelve months had been somewhat trying for the Association. The magazine editor that was elected at the last AGM had had difficulties and without the help of John Milhofer, the publication of both the winter magazine and the Newsletter would not have reached the printers. As it was, the Newsletter was not available until mid April, which left the Road Wardens little time to deliver to leave two weeks for members to read before the AGM. John said that the Association still did not have an editor or advertising officer, but was able to inform the members that the future Chairman had volunteered his services to cover the summer magazine. He said the Association needed a volunteer now to offer to do this very important job. Additionally, he was sorry to say that the Secretary had resigned and the Association was looking for another volunteer. He thanked Frank Wood for acting as Secretary for the AGM, and Anne Jefferies who would be taking the minutes.

The Farmers’ Market had had to find an alternative site for its operations in Broadstone. The use of the Toast Rack took away too many parking spaces and shoppers were bound to find parking more difficult and drive on to Tesco, Asda or Lidl, which deprived the shops in Broadstone of trade. A minor road closure for the market would have solved the parking problem but undoubtedly residents would have objected. Broadstone First School playground appeared to have been a successful alternative to the Toast Rack, although John understood that the number of shoppers had reduced the Farmers’ Market business.

An article about Broadstone had been written by John Newth and published in Dorset Life Magazine. Most of the important people including John had been interviewed to get the community’s aspirations and feelings, which made Broadstone the place that it is today and hoped for tomorrow. John Newth interviewed Annette Brooke MP, councillor Daniel Martin, Vikki Slade, Chairman of the Chamber of Trade, and Pat Talbot. The article started with ‘Broadstone was acknowledged as one of the most pleasant places in which to live in Dorset.’ The article was published in the November 2007 edition.

John had been made aware of a number of people falling over in the Broadway, but in most cases the injuries had been of a minor nature. The reason for this state of affairs was that the block paving had been subject to movement due to natural subsidence and by the actions of public utilities failing to replace blocks properly after repairing a service or providing a new service. Needless to say some of the injuries had resulted in the need for medical treatment. He felt that as a representative of Broadstone the Association should make the Borough Council aware and request them to keep the whole pedestrian area under surveillance and to take immediate steps to repair those places where there were blocks which protruded above the surrounding walkway.

The clock in the Broadway above Barclays Bank had been donated to Broadstone by the Association in 1959 to Commemorate Commander Baker, an ex Chairman and President. Unfortunately, every time there was a power cut or the clock needed to be advanced or retarded, for summertime change, someone had to climb up a long ladder to put the clock right. Don Harris in his younger days carried out this task, and the clock was always correct. For some time now Don had not wanted to climb the ladder, and as a result the Association had decided to replace the clock movement with another which would be solar powered and radio controlled thus independent of mains power. The job had now been done and the clock was fully operational and showed the correct time.

John had received a query from a member about the policy adopted in respect of surplus funds. For many years now the Association had distributed surplus funds to local organisations and charities and this was shown in the Treasurer’s report for the year which listed the names of the organisations benefiting. He said that a sub committee made a recommendation to the Executive Committee who decided which organisation qualified for a grant. John also commented that the Association was committed to providing £1,000 towards the construction of the Diversion of footpath 5.

He concluded in saying that he had enjoyed his eight years of chairmanship and hoped that the new chairman would have as much pleasure as he had derived from the role.

5) Treasurer’s Report:

Income

Roger Jefferies referred to the Statement of Income and Expenditure which had been circulated. He reported to the members that Subscriptions received were £6,172.25, nearly 30% up on last year due to the increase in the subscription from £1.50 to £2.

Magazine advertising was £2,772.50, slightly down on last year due to a few advertisements which proved to be uncollectible and a reduction in the revenue from the winter magazine.

Sale of Books: All the 1000 copies of the book A New History of Broadstone had been sold and the Association made a surplus in the year just ended of £595.50 to add to the £1,247 made last year which brought the total surplus on the 1,000 books to £1,842.50. Thanks were due to Julia and David Wenham, Margaret Roebuck and John Milhofer for all their hard work.

Interest received on the deposit account was £491.12.

Total income was £10,051.37 compared with £9,188.55 last year.

Expenditure

The cost of the Magazine & Newsletter Printing showed some increase over last year due to increased numbers and greater use of colour.

Other costs were as shown - the gratuities related to the book already referred to and the retirement of an officer and the notice board repairs related to the Association’s notice board outside the Post Office.

Total expenditure was £6,317.75 compared with £6,788.53 last year which when deducted from the income of £10,051.37 left a surplus for the year of £3,733.62 compared with £2,400 last year.

Accumulated Fund at 31 March 2008.

Adding the surplus for the year of £3,733.62 to the Accumulated Fund at the start of the year we arrive at the figure of £11,585.67 which was the net worth of the Association at the end of the year. This was made up of the HSBC current account £178.01, Scottish Widows Tracker account of £11,006.35 and the Secretary’s float of £21.87. To this we add amounts owed to the Association – for magazine advertising, the final few books, interest on the Scottish Widows account and prepayments, which amounted to £432.91; and we deduct the amount owing by the Association - £53.77 for an officer’s expenses, to arrive at the Accumulated Fund balance at the end of the year of £11,585.67.

Grants

This left the Association in a strong financial position and Roger advised that during the last financial year a Grants sub-committee had been set up to look for worthy local causes to assist. The sub-committee consisted of the Chairman, Vice-Chairman, Secretary and Treasurer and an advertisement had been placed in the winter magazine which called for applications to be submitted. This resulted in six applications which were considered and grants to four organisations which totalled just under £1,000, were approved and have since been paid. The sub-committee would sit regularly from now on and further invitations for applications would be made with a view to making half the surplus for the previous year available for grants. The balance would be used to build up reserves to be available should legal advice or action be necessary to appeal against planning decisions detrimental to the environment of Broadstone, or other matters in accordance with the Constitution.

Roger concluded his report by thanking the examiner, Trevor Bridle, for again going through the books and records and issuing his report. The accounts were approved.

6) Planning Officer’s Report:

A total of 240 applications had been listed during the year which showed a reduction of 38 from the previous year. The trend during the year followed that in the recent past with an increase in the number of applications to demolish properties and erect blocks of flats.

Applications Refused;

10 Ridgeway 14 flats
70 Springdale Road 2 blocks of 6 flats in each
31 Dunyeats Road 6 flats & 2 bungalows on appeal
136 Lower Blandford Road 8 flats (over 90 objections were listed)
14 Ridgeway 6 flats & 1 house refused on appeal
20 York Road 10 flats refused on appeal
19 High Park Road 5 new dwellings with access road
54 Lower Blandford Road New bungalow in rear garden refused on appeal

Applications Approved;

5 Westheath Road 4 flats
18/20 York Road 2 blocks of 7 flats in each
Broadstone Hotel 31 flats & refurbished Gastro Pub

The approval of the redevelopment of The Broadstone Hotel site made no provision for parking for patrons using the gastro pub contrary to the Council’s adopted parking policy.

7) Magazine & Advertising Editor’s Report:

Roy Godfrey – as temporary editor - reported that the Summer Magazine was due to be published on the 14th August and would be the 70th Anniversary edition. Closing date for articles would be mid-June.

He said that he had received a great deal of support and had had some very good articles, however, any suggestions or contributions would be very welcome. Roy said he would be prepared to publish the winter magazine if a new editor had not come forward in time.

Advertising:

Advertising for the summer magazine was already in place and invoices would be sent out in August. John Noyes appealed for a volunteer to take over the post of Advertising Manager.

8) Chief Warden’s Report:

John Sayers thanked all the wardens and in particular the area wardens for their sterling work during the past year in delivering the magazines and newsletters. He said that he wrote to them all individually once a year, but took the opportunity at the AGM to thank them publicly. He informed the members that there was an army of seven area wardens and eighty road wardens who between them delivered to over 3,200 homes in Broadstone. The number of homes each warden covered ranged from 12 up to 105 of which Cherry Lorberg held the distinction of having the largest single round. He remarked that without the wardens the magazines would not be delivered to the members’ homes.

The Executive Committee had realised that some of the wardens had been active for well over twenty years, but unfortunately the records were not complete since there had been a number of Chief Wardens during that time. John had therefore initiated an exercise in asking all wardens to reply stating their length of service, so that the Association could recognize those with particularly long service in some appropriate way.

During the year there had been the usual turnover of wardens for all the obvious reasons. The most common had been retirement due to old age and he remarked that some of the wardens were approaching 90 years of age which indicated how dedicated they were. He said that some roads were currently without a warden, and these were having to be covered by the area wardens in addition to the normal roads. Vacancies existed in the areas of Pine Springs, Keighley Avenue, York Road, West Way, Highway, Tadden Walk and Lancaster Drive. He appealed to members to come forward and volunteer and assured them that the task was not very demanding.

9) Education Officer’s Report:

Don Rogers reported that it had been a quiet year in Broadstone, but that the schools continued to make steady progress, though it had been not been easy to improve on the excellent results which had prevailed. He informed the members that he had reported regularly to the Committee on events which had taken place in the schools and that nowadays a more competitive approach had been adopted with open days and websites which gave more information.

The headmistress of Springdale School, Karen Gillis, had retired and Ruth Leech had replaced her.

Don Rogers remarked that many young teachers wished to work in Broadstone, and that 90 applicants had applied for two basic scale posts at Broadstone First School.

10) Election of Officers:

The President of the Residents’ Association, Don Harris took the chair for the election of the Chairman. The Executive Committee had unanimously proposed that Roy Godfrey be elected as Chairman of the Residents’ Association. This was approved by the members nem. con..

Roy Godfrey then took the Chair and thanked the Committee and members for their vote of confidence in him, which he regarded as an honour. He confirmed that the following existing officers were prepared to stand for a further year and that no new nominations had been received. These appointments were confirmed by the meeting.

Honorary Officers:

Vice Chairman Pat Talbot Secretary Vacant
Planning Pat Talbot Treasurer Roger Jefferies
Editor Roy Godfrey Advertising Roy Godfrey
Education Don Rogers Chief Warden John Sayers

Co-opted Members:

Chamber of Trade Bob Williams Publicity Rosemary Mitchell
Archive & Research Jill Floyd Hon Solicitor A Carswell
Internet David Anderson    

11) Appointment of Examiner:

Trevor Bridle having agreed to continue as examiner his appointment was confirmed by the meeting.

12) Rules of the Association:

Amendments to the Rules, as proposed by the Committee, having been published in the spring newsletter and circulated at the meeting, Roy Godfrey asked the members for a show of hands that the Rules be amended. This was agreed and passed by the required majority nem. con. Roy stated that he would publish the amended Rules of the Association in the summer magazine.

13) Subscription Rate for the year commencing 31 March 2009:

The subscription rate would be proposed at the February committee meeting and voted upon at the next Annual General Meeting.

14) AOB:

Roy Godfrey announced that he would like to have regular open meetings with the members and proposed that the first open meeting would be held in October. The forthcoming dates would be published in the magazine.

Roy informed the members that the Committee had received a letter from Nigel Jacobs, Policy & Information Manager of the Strategic Planning Services of the Borough of Poole with regard to Issues & Options, Section 106, and as a result the Borough of Poole had produced a consultation document on their website in which they had asked the residents for their views. Roy urged the members to look at the website and to make comments. He said that the Association needed an input as to where the money should be spent and Broadstone could claim its share. He also said that he would put the information on the two notice boards in Broadstone.

Community Infrastructure Levy;

A brief synopsis of CIL 106:- At present ‘Planning Obligations’ are typically negotiated only on large developments. Just 7% of planning applications nationally lead to planning obligations from the developer. In many areas of the country smaller residential developments and some commercial developments place a cumulative burden on infrastructure, yet there is no way to ensure funding from a developer is secured to off-set this impact. For example in Poole, significant levels of funding have been secured towards improvements to schools in Hamworthy and the town centre from developers of major housing sites, but not smaller sites.

The government wishes to see this approach rolled out so that smaller developments contribute a fair share towards future infrastructure. The CIL will allow the local authority to seek a standard charge from developments and provide more certainty from developers as to what costs will be associated with overcoming the impact of their development on services.

Cllr Mike Brooke offered a vote of thanks to the retiring Chairman and Secretary.

Roy Godfrey thanked the committee for all their support during the year. He also thanked Bob Williams for arranging the refreshments.

Presentations to the retiring Chairman and Secretary:

President Don Harris presented gifts to John Noyes and Dudley Hull. Don said that John had carried out his role as Chairman with distinction, humour and patience, and that Dudley had been an excellent Secretary.

John Cresswell of the Bournemouth Natural History Society:

After a break for refreshment John Cresswell gave an illuminating and informative talk on the life of Alfred Russell Wallace. He informed the members that Alfred Wallace was born on 8 January 1823. He did extensive fieldwork first in the Amazon River basin, and then in the Malay Archipelago, where he identified the Wallace line dividing the fauna of Australia from that of Asia. He was best known for independently proposing a theory of natural selection which prompted Charles Darwin to publish on his own theory. Wallace was also one of the leading evolutionary thinkers of the 19th century who made a number of other contributions to the development of evolutionary theory, which included the concept of warning colouration in animals. He was also considered the 19th century’s leading expert on the geographical distribution of animal species and was sometimes called the "father of biogeography”.

Wallace was strongly attracted to unconventional ideas. His advocacy of Spiritualism and his belief in a non-material origin for the higher mental faculties of humans strained his relationship with the scientific establishment, especially with other early proponents of evolution. He was critical of what he considered to be an unjust social and economic system in 19th century Britain, and was one of the first prominent scientists to raise concerns over the environmental impact of human activity. He died on 7 November 1913 and was buried in Broadstone cemetery.

The meeting was called to order, thanks given to the speaker and closed at 9.30pm.

Archives:

2008 - January, February, AGM, April, June
2007 - January, February, April, August, October, November, AGM
2006 - January, February, April, June, August, October,
2005 - January, February , April, June, August, October, November,
2004 - January, March, April, May, July, November,
2003 - January, February, March, May, June, September, October,
2002 - January, February, May, June, August, October, December,
2001 - March, May, June, August, September, October, November,
2000 - January, April, May, June, October, November,
1999 - August, September, October, December

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